Preparing Form 1099-DIV Step-by-Step Guide

Preparing Form 1099-DIV: A Step-by-Step Guide for TY 2019

Before you begin preparing Form 1099-DIV filing, it is important that you know what information you need. This step-by-step guide identifies 5 key topics that will help you correctly and timely file your Form 1099-DIV.

1. Determine who receives Form 1099-DIV

Forms 1099-DIV are completed for each person who has been paid dividends and other distributions on stock of $10 or more.

2. Gather the information to prepare Form 1099-DIV

The information needed for preparing Form 1099-DIV includes the taxpayer names, addresses, and the identification numbers for the reporting business (“payer”) and the recipient (“payee”), as well as the amounts paid to the recipient.

3. Verify your information

It is important to take the time to review the information being reported on your Forms 1099-DIV for accuracy before distributing and filing, including the payment amounts and taxpayer information. This will minimize the risk of incurring penalties and fines.

4. Distribute and file

The IRS and recipient each require copies of the 1099-DIV form, as well as some state tax departments.

5. Deadlines

Recipient copies of Forms 1099-DIV must be distributed by January 31, 2020.

Forms 1099-DIV must be submitted to the IRS on paper by February 28, 2020, or electronically by March 31, 2020.

Please note that you must file electronically if you have over 250 Forms 1099-DIV to report for Tax Year 2019.

For more information, visit the IRS website.

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