If you need to file Forms 1096, 1097, 1098, 1099, 3921, 3922, 5498, or W-2G with the IRS, you may have the option to file them electronically using the IRS FIRE System (IRS Filing Information Returns Electronically System).
The IRS requires e-filing if you need to file 250 or more information returns. They also encourage filers to e-file even if they need to file fewer than 250 returns.
What if I have multiple types of forms to file?
The 250 rule applies separately to each type of form. This includes originals and corrections. For example, an employer with several locations sharing the same EIN must add the total volume of returns for each type and apply the filing requirements accordingly.
What is needed to transmit files through the FIRE System?
- Submit Form 4419 Application for Filing Information Returns Electronically.
- Software which meet the requirements and record layout provided in Publication 1220.
- Apply for a TCC
- Establish a FIRE account
- Submit test files to the FIRE Test System
E-filing Due Dates and Extensions
Each form has its own defined due date. If you are not sure of the filing due date for one of the forms mentioned above, then check the IRS instructions for that form typeto verify.
The IRS will typically extend the filing deadline to the next business day if the deadline falls on a Saturday, Sunday, or legal holiday.
You can e-file a 30-day extension of time to file information returns. If you need a second extension of time, you must submit the request on a paper form. Review our article, IRS Extension Form 8809, for more information about certain filing extensions.
Employers may be able to waive their requirements to e-file. They will need to file form 8508, Request for Waiver from Filing Information Returns Electronically, with the IRS. This includes both original and corrected forms. The IRS evaluates waivers on a case-by-case basis. A waiver does not exempt you from filing your returns. The exemption is only valid for the for the current tax year.
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BoomTax, The Boom Post, and its affiliates do not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors prior to engaging in any transaction.