So you’re ready to e-File AIR XML data to the IRS, and you’ve realized that this process isn’t nearly as simple as it should be. First, you have to register for a TCC, pass some complex test scenarios, then learn the corrections/rejections process, then be able to produce custom code if your file has issues.
ACA Reporting
The latest in ACA reporting, news, and preparation tips to satisfy your employer reporting requirements. Find deadlines, checklists, state requirements, and more.
E-File Your UltiPro / Ultimate Software AIR XML
Do you have an Ultimate Software AIR XML file that you need to e-file? If so, you are in luck! BoomTax now has the ability to import your XML file and e-file your forms within minutes. How do I e-file my Ultimate Software AIR XML? First, contact BoomTax for instructions on how to upload your data file … Read more
Prepare Employees for New Form 1095-C
The new ACA regulations require that applicable large employers issue a 1095-C to all eligible employees. Since this reporting requirement is new for 2015, there are some new process considerations to take into account to ensure that your employees are well informed, while also making sure you can gather data to help with compliance. At BoomTax, … Read more
Identify Covered Individuals and Gather Information for Form 1095-C
For self-insured plans, you’ll need to identify covered individuals (employee, spouse, and their dependents) and their social security numbers. A date of birth will work in lieu of a social security number if you’ve made a reasonable attempt to gather SSNs for all non-employee covered individuals.
Keep in mind that self-insured coverage is defined as coverage where the employer assumes the financial risk for providing health care benefits to its employees. This coverage is rare for small businesses since it is typically costly.
Determine a Contact Phone Number for Form 1095-C
Probably one of the easier parts of the ACA preparation process, you will need to make sure your employees have a good contact phone number to reach you if they have questions about their Form 1095-C. Since the Form 1095-C is sent to every eligible employee, you’ll want to make sure you use a contact … Read more
Determining 4980H Safe Harbor for Affordability – TY2015
Perhaps one of the more complex pieces of the ACA compliance equation is the 4980H safe harbor provisions for affordability. At its simplest, coverage is considered affordable if the premium constitutes less than 9.56% of the household income of an eligible employee. Since this calculation takes into account the take home pay for spouses, it … Read more
Preparing for Employer Shared Responsibility – IRS TY 2015
The Affordable Care Act mandate specifies that employers must offer a majority of their employees affordable health coverage. For tax year 2015, you’ll need to calculate whether 70% of your full-time employees were covered. If you haven’t offered 70% of your eligible employees with affordable healthcare coverage, you may be subject to fines. How to Calculate Employer Shared … Read more
Identify Full-Time Employees – IRS TY 2015
An important step that you’ll want to take to prepare for ACA reporting is to identify full-time employees for each month. You’ll want to be very careful with this calculation as the IRS is very specific with how it counts full-time employees. Full-Time Employees – Definition IRS defines a full-time employee like so: An employer’s … Read more
Identify Common Law Employees
The first step to help prepare for your ACA information returns is to identify all common law employees.
According to the IRS, anyone who performs services for you is your employee if you can control what will be done and how it will be done. This is so even when you give the employee freedom of action. What matters is that you have the right to control the details of how the services are performed.